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ADVERT ID 212513
Secretary
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Ayr Hill NS
TANK ROAD,
RAMELTON
LETTERKENNY
F92WT21
RAMELTON
LETTERKENNY
F92WT21
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MAIN DETAILS
Status:
Deactivated
Level:
Primary
Date Posted:
Tue May 7 2024 14:43:36
Application Closing Date:
Fri May 17 2024
Commencement Date:
Tue Jun 4 2024
Status of Post:
Part-Time
Number of Vacancies:
1
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SCHOOL DETAILS
School Type:
Mainstream
School Structure:
Vertical
Gender:
Co-Educational
School Patronage:
Presbyterian
Total No. of Teaching Staff:
3
Current Enrolment:
20
Droichead school:
Yes
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POST DETAILS
Additional Information:
Ayr Hill National School invites applications for the position of School Secretary. This is a 10 hour part-time position and will be subject to sanction from the Department of Education. The successful applicant will be recruited in line with the terms and conditions as set out in Circular 36/2022. New secretaries will be placed on point 1 of the scale set out in Appendix 1 of the circular, unless they have prior experience as a school secretary. The position is subject to compulsory Garda vetting, Med mark clearance, online TUSLA Child Protection Training and a six-month probationary period.
Responsibilities include but are not limited to:
* Point of contact for all visitors and enquiries.
* Managing school correspondence and communications (post, telephone messages, email, etc e.g. Aladdin, POD, OLCS), including liaising with parents, staff, pupils, service providers, school suppliers, PTA and visitors.
*Organising, maintaining and updating school documentation, databases and filing systems including Aladdin, OLCS, POD, Medmark and Tusla attendance returns.
*Booking buses, venues, courses, etc, and making necessary arrangements for school trips, meetings, interviews, events, etc.
* Management of school financial accounts – e.g; payments, payroll, FSSU, RCT & VAT returns and corresponding with our treasurer and school accountant as required.
* Office management – Maintaining school and office supplies and operating all office machines - photocopier/laminator, etc., procurement of resources and liaising with service providers, suppliers etc.
*Maintaining and updating the school website.
To be aware of and comply with school policies and procedures, particularly regarding child safeguarding, health and safety, confidentiality and data protection and report any concerns to an appropriate person.
* Co-ordinating the school admissions process.
* Working alongside the school management team.
The ideal candidate will demonstrate the following competencies:
* Professionalism, discretion and the ability to maintain strict confidentiality.
* Strong interpersonal and communication skills (both verbal and written).
* Book-keeping skills including knowledge of online banking etc.
*Experience in working in a busy office environment
* A willingness to engage in Continuous Professional Development.
* ICT proficiency and an interest in upskilling.
* Knowledge in relation to GDPR, data protection, updating, managing and storing school records in accordance with GDPR compliance.
*Ability to plan and work efficiently.
* Ability to use own initiative, to work independently and as part of a team.
* A positive outlook and a willingness to contribute to overall school development.
* Very good planning and organisational skills.
*Flexibility in the varied demands of the job.
*Relate well to children.
.
Responsibilities include but are not limited to:
* Point of contact for all visitors and enquiries.
* Managing school correspondence and communications (post, telephone messages, email, etc e.g. Aladdin, POD, OLCS), including liaising with parents, staff, pupils, service providers, school suppliers, PTA and visitors.
*Organising, maintaining and updating school documentation, databases and filing systems including Aladdin, OLCS, POD, Medmark and Tusla attendance returns.
*Booking buses, venues, courses, etc, and making necessary arrangements for school trips, meetings, interviews, events, etc.
* Management of school financial accounts – e.g; payments, payroll, FSSU, RCT & VAT returns and corresponding with our treasurer and school accountant as required.
* Office management – Maintaining school and office supplies and operating all office machines - photocopier/laminator, etc., procurement of resources and liaising with service providers, suppliers etc.
*Maintaining and updating the school website.
To be aware of and comply with school policies and procedures, particularly regarding child safeguarding, health and safety, confidentiality and data protection and report any concerns to an appropriate person.
* Co-ordinating the school admissions process.
* Working alongside the school management team.
The ideal candidate will demonstrate the following competencies:
* Professionalism, discretion and the ability to maintain strict confidentiality.
* Strong interpersonal and communication skills (both verbal and written).
* Book-keeping skills including knowledge of online banking etc.
*Experience in working in a busy office environment
* A willingness to engage in Continuous Professional Development.
* ICT proficiency and an interest in upskilling.
* Knowledge in relation to GDPR, data protection, updating, managing and storing school records in accordance with GDPR compliance.
*Ability to plan and work efficiently.
* Ability to use own initiative, to work independently and as part of a team.
* A positive outlook and a willingness to contribute to overall school development.
* Very good planning and organisational skills.
*Flexibility in the varied demands of the job.
*Relate well to children.
.
.
APPLICATION REQUIREMENTS
- Letter of Application
- CV (Unbound/Slide Binder)
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Applications may be submitted by
- Post
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Roll Number:
18251B
Apply To:
TANK ROAD,
RAMELTON
LETTERKENNY
CO.DONEGAL
F92WT21
RAMELTON
LETTERKENNY
CO.DONEGAL
F92WT21
County:
Donegal
Enquiries To:
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