FAQ for Sub Seekers
- What is Sub Seeker?
- How does Sub Seeker work?
- How do I access Sub Seeker?
- How do I register for Sub Seeker?
- What if I've forgotten my EducationPosts.ie password?
- How do I save changes to Sub Seeker?
- How do I update my availability on Sub Seeker?
- How do I update my subject choices on Sub Seeker? (post primary only)
- How do I update my qualifications on Sub Seeker?
- My awarding institute is not listed on your Qualifications tab. How do I update my qualification details?
- How do I update my experience on Sub Seeker?
- How do I update my other information on Sub Seeker?
- How do I hide my profile temporarily on Sub Seeker?
- I am a primary level teacher. Can I substitute in a post primary school?
- I am a post primary level teacher. Can I substitute in a primary school?
- I no longer require access to Sub Seeker. How do I delete my Sub Seeker profile?
- Is Sub Seeker available to Special Needs Assistants (SNAs)
- Why am I not receiving any offers from Job Advertisers to substitute?
- Who can view my Sub Seeker profile?
- How do I get assistance with Sub Seeker?
1. What is Sub Seeker?
Sub Seeker is a service within EducationPosts.ie which facilitates the short-term recruitment of Teaching Council-registered teachers by DES schools in both primary and post primary schools, or any teacher with a registered Teaching Council number (including routes 3 and 4).
- Free service to teachers
- Profile to include qualifications and experience
- Calendar view to update availability for the next six days
- Sub selects up to 6 counties they are willing to sub in
- Optimised for all devices - smartphone, laptop, PC, tablet
- Teachers can sub in primary and post-primary schools
- Retains a history of experience gained through Sub Seeker
- Sub Seeker offer status updates every 30 seconds
- Teachers receive sub offers directly on Sub Seeker and via email
2. How does Sub Seeker work?
The following is an overview of how Sub Seeker works:
When schools have a vacancy for a short-term substitute position, they input their search criteria (county, dates, subjects) in their Sub Seeker dashboard on EducationPosts.ie. As Sub Seeker is designed for short-term substitute vacancies, they can select a maximum of seven days.
Job Seekers (teachers) with availability and relevant experience will be displayed in the ‘Available Subs’ results for the school. The teachers who best match the school’s search criteria will be displayed at the top of the list, and are prioritised in terms of the relevant availability, qualifications at the chosen level, or experience teaching the chosen subjects (post-primary). All teachers fully or partially matching the criteria will be listed.
Schools can select ‘View Profile’ to see the individual teachers’ profiles. When they have identified the most suitable teacher for their particular needs, they contact the teacher via Sub Seeker to offer them the position. This updates the teacher’s Sub Seeker dashboard (via the Offers tab) and also sends an email to the teacher with a link to view the details of the vacancy. The Offers tab is only visible once an offer has been made, and is located between the Availability and Qualifications tabs on the Sub Seeker profile.
The teacher views the ‘offer’ with the details of the school and the substitute position and either accepts or declines the offer via Sub Seeker. If the teacher wishes to accept the substitute position, s/he accepts the offer via Sub Seeker, which notifies the school immediately. If the offer isn’t suitable, the teacher should decline the offer via Sub Seeker, which also notifies the school via their Sub Seeker dashboard and via email. The status of the offer is updated on both the school’s and the teacher’s Sub Seeker dashboard. All of this happens almost instantaneously and Sub Seeker information is refreshed every 30 seconds.
Sub Seeker retains a history of all offers and experience gained through the service. To protect the accuracy and integrity of Sub Seeker information, it is essential that schools send offer emails, and teachers accept or decline job offers through Sub Seeker. This also ensures that the Job Advertiser’s search history is accurate and the Job seeker’s experience on their Sub Seeker profile is updated with completed substitute work gained through Sub Seeker.
As schools use teachers’ profiles to select suitable substitute teachers, it is advisable for teachers to provide as much information as possible in their Sub Seeker profile, including subjects in which they are qualified to teach, to facilitate schools’ decision-making.
3. How do I access Sub Seeker?
To access Sub Seeker, please log into your Job Seeker’s Account via EducationPosts.ie. To do this, select the ‘Login’ button on the right of the menu bar.
If you do not have a Job Seeker’s account on EducationPosts.ie, you can create one via the ‘Register’ button. See ‘How do I create a Job Seekers Account?’ for more details.
Once logged into your account, access Sub Seeker by selecting 'My Account' under your name on the right of the menu bar.
4. How do I register for Sub Seeker?
Register for Sub Seeker by selecting ‘Sub Seeker’ from the ‘My Account’ dashboard. Click on your name on the right of the menu, then select ‘My Account’. Complete the Eligibility Check, Qualifications and Experience sections. All sections of the Eligibility Check page are mandatory, including your Teaching Council Number and date of birth. The date of birth requirement is an additional step to verify your Teaching Council Number, and is not visible on your Sub Seeker profile. It is advisable to include as much information as possible in your Sub Seeker profile to inform schools in their selection process. You can edit your Sub Seeker profile at a later date if required.
5. What if I've forgotten my EducationPosts.ie password?
Click on the 'Forgot Password' link on EducationPosts.ie. This is located directly below the log-in registration section. Enter your email address and click submit. An email will be sent to you that will enable you to reset your password. Please check your junk/spam folder as this email may sometimes be redirected.
6. How do I save changes to Sub Seeker?
For ease of use, particularly on mobile devices, changes made to your Sub Seeker user profile are automatically saved - you do not need to ‘Save’ your changes unless specified.
7. How do I update my availability on Sub Seeker?
Once Sub Seeker registration is complete, you will be directed to the ‘Availability’ tab on your profile. In this tab, select up to six counties to substitute in, modify your teaching level (primary or post primary), and update your availability. To confirm availability on a specific date, click the relevant date once to change the date to green - ‘Available’. Click the date again to change to red - ‘Not Available’. You can select up to seven days of availability at a time. The number of days is limited to ensure that data is current and updated regularly. It is advisable to update your availability every few days.
8. How do I update my subject choices on Sub Seeker? (post primary only)
If you have registered for post primary level, you can update your subjects through the ‘Subjects’ tab. Under the ‘Subjects’ tab, you can also select ‘I am willing to sub for ANY subject’. If you select this box, you will be considered for substitute vacancies for any subject. Please also select the subjects for which you are directly qualified, as you will be given higher priority for those. You can select up to eight subjects.
If you have registered for primary level and wish to substitute at post primary level, please select the ‘Modify’ button on the Availability tab. If you switch to post primary, you will be asked to select your subjects.
9. How do I update my qualifications on Sub Seeker?
Add qualifications to your Sub Seeker profile by selecting ‘Add Qualification’. Select ‘Save’ to save your qualification details. You can also add other qualifications and certificates by completing ‘Other Relevant Qualifications’.
10. My awarding institute is not listed on your Qualifications tab. How do I update my qualification details?
If your awarding institute is not available on the dropdown list, add qualifications to your Job Seeker account by typing into the ‘Institute’ section on the ‘Qualifications’ tab. It is not mandatory to choose from the dropdown list of institutes.
11. How do I update my experience on Sub Seeker?
Add experience to your Sub Seeker profile by selecting ‘Add Experience’. Select ‘Save’ to save your experience details. Experience gained overseas can be added in this section by selecting ‘None selected’ on the ‘County’ dropdown list.
12. How do I update my other information on Sub Seeker?
On the ‘Other Info’ tab, you can include any other relevant information about yourself. For example, add a Profile Picture, confirm your competence to teach through Irish and whether you are retired.
13. How do I hide my profile temporarily on Sub Seeker?
If you would like to hide your Sub Seeker profile temporarily, select ‘Hide My Profile’ to prevent schools from seeing your profile. Your profile will be hidden until you re-activate your profile again by selecting ‘Show My Profile’.
14. I am primary level teacher. Can I substitute in a post primary school?
If you have registered for Sub Seeker at primary level and wish to substitute at post primary level, please select the ‘Modify’ button on the Availability tab. If you switch to post primary, you will be asked to select your subjects. Under the ‘Subjects’ tab, you can also select ‘I am willing to sub for ANY subject’. If you select this box, you will be considered for substitute vacancies for any subject. Please also select the subjects for which you are directly qualified, as you will be given higher priority for those. You can select up to eight subjects.
15. I am a post primary level teacher. Can I substitute in a Primary school?
If you are a post primary teacher and are eligible to teach in a substitute role at Primary level, you can amend your teaching level from ‘Post Primary’ to ‘Primary’ through your Sub Seeker profile. Please note, if you choose to modify your teaching level to ‘Primary’, your subject choices will be saved on your Sub Seeker profile.
16. I no longer require access to Sub Seeker. How do I delete my Sub Seeker profile?
If you no longer require access to Sub Seeker, e.g. if you have found a permanent position, you can delete your Sub Seeker profile under the Availability tab. This will not delete your EducationsPosts.ie account.
17. Is Sub Seeker available to Special Needs Assistants (SNAs)?
Phase 1 of Sub Seeker is designed for substitute teachers at primary and post primary levels.
Once Garda vetting arrangements for SNAs have been resolved such that vetting is valid across all schools, Phase 2 will extend Sub Seeker to SNAs. SNAs and schools will be notified when that functionality is available.
18. Why am I not receiving any offers from Job Advertisers to substitute?
There are several reasons why you may not be receiving offers from Job Advertisers.
Hidden Profile You may have selected to ‘Hide My Profile’ which would hide your Sub Seeker profile from all schools. To make your profile visible again, select ‘Show My Profile’ and update your availability.
Availability You will not receive offers if your availability is not up to date for the next seven days. It is advisable to update your profile regularly to ensure that your profile is visible to Job Advertisers.
County If there are no available substitute positions in your chosen county, you may wish to add more counties to your Sub Seeker profile.
Schools use teachers’ profiles to select suitable substitute teachers. It is advisable to provide as much information as possible in your profile to facilitate their decision making.
19. Who can view my Sub Seeker profile?
Your profile will be available to schools located in the counties that you have chosen on your profile. You can add up to six counties to your Sub Seeker profile. Schools in those counties will be able to view your profile. Schools that are outside of the six counties that you have chosen, will not be able to view your profile, as your profile will not show in their search results.
20. How do I get assistance with Sub Seeker?
Sub Seeker is an online service with online support. To contact the Sub Seeker Support Team, email email@example.com. Please note, queries are answered in order of receipt during working hours – Monday to Friday, 9am to 5pm (excluding Bank Holidays and when otherwise notified).