FAQ for Sub Seeker Advertisers

  1. What is Sub Seeker?
  2. How do I register for Sub Seeker? I have an EducationPosts.ie account.
  3. How do I register for Sub Seeker? I don’t have an EducationPosts.ie account.
  4. What if I've forgotten my EducationPosts.ie password?
  5. How do I search for a substitute teacher for my school?
  6. What is the Geolocation slider?
  7. I have a temporary vacancy for more than seven days. How can I find a substitute teacher for this?
  8. How do I offer a substitute teaching position to a Job Seeker?
  9. I no longer require a substitute teacher that has not accepted an offer. Can I withdraw an unaccepted offer?
  10. I no longer require a substitute teacher that has accepted an offer. Can I change or cancel the offer?
  11. How will I know if there are no substitute teachers available?
  12. Is Sub Seeker available to Special Needs Assistants (SNAs)?
  13. Can I send multiple offers to teachers for a single substitute vacancy?
  14. What do the colours on teacher availability mean?
  15. How do I get assistance with Sub Seeker?
  16. Do you have more information for Primary and Post Primary schools?

1. What is Sub Seeker?

Sub Seeker is a service within EducationPosts.ie which facilitates the short-term recruitment of Teaching Council-registered teachers by DES schools in both primary and post primary schools.


Key Features:
  • Immediate sub vacancies for up to six days
  • Automatic registration for schools that have advertised on EducationPosts.ie
  • Free service to all DES schools – primary & post-primary
  • Mobile compatible
  • Validation of Teaching Council Registration Number
  • View profile of available subs – availability, experience & qualifications
  • Send offers and receive responses via the portal – emails created automatically

2. How do I register for Sub Seeker? I have an EducationPosts.ie account.

On your EducationPosts.ie Advertiser Dashboard, select ‘Sub Seeker’ and the school (Roll Number) for which you are seeking a substitute teacher.

3. How do I register for Sub Seeker? I don’t have an EducationPosts.ie account.

To use Sub Seeker, you must be a DES school and have an account on EducationPosts.ie. If you have not placed an EducationPosts.ie advert previously, your account will need to be verified by the EducationPosts.ie Support Team. Job Advertisers can create an account by either selecting the ‘Register as a Job Advertiser’ button on the home page or by selecting ‘Register’ in the search bar. You can then follow the steps to create a Job Advertiser’s account.

4. What if I've forgotten my EducationPosts.ie password?

Click on the 'Forgot Password' link on EducationPosts.ie. This is located directly below the log-in registration section. Enter your email address and click submit. An email will be sent to you that will enable you to reset your password. Please check your junk/spam folder as this email may sometimes be redirected.

5. How do I search for a substitute teacher for my school?

Once you log into your EducationPosts.ie Advertiser Dashboard, access Sub Seeker on the right hand side of the screen. To find a substitute teacher, select 'Find a Sub' and enter the county or counties you would like to search, the relevant subjects and required dates. As Sub Seeker is designed for short-term substitute vacancies, you can select a maximum of seven days. If the substitute vacancy is longer than 7 days, follow these steps.

Job Seekers with availability and relevant experience will be displayed in the 'Available Subs' results. The Job Seekers who best match your search criteria will be displayed at the top of the list. These Job Seekers may have relevant availability or qualifications at the chosen level, or have experience teaching your chosen subjects.

6. What is the Geolocation slider?

The Geolocation slider on Sub Seeker can be used to filter the substitute teachers based on their distance from your school. The teachers' general location is taken from their inputted address on Sub Seeker. If there are no results when the filter is used, the slider distance should be increased to find suitable teachers (i.e. 5km up to 15km or above).

7. I have a temporary vacancy for more than seven days. How can I find a substitute teacher for this?

To advertise substitute vacancies longer than seven days’ duration, please use EducationPosts.ie.

8. How do I offer a substitute teaching position to a Job Seeker?

To make an offer, select ‘View Profile’ for the preferred Job Seeker, then select ‘Send Offer Email’. The Job Seeker will be notified of your offer via Sub Seeker, by email and via text message. The status of your offer will be updated on your Sub Seeker dashboard and you will also receive email notification when your offer has been accepted or declined. To protect the accuracy and integrity of Sub Seeker information, it is essential that Job Advertisers send offer emails, and Job Seekers accept job offers through Sub Seeker. This also ensures Job Advertisers’ search history is accurate.

9. I no longer require a substitute teacher that has not accepted an offer. Can I withdraw an unaccepted offer? 

A substitute job offer can be withdrawn through the Sub Seeker dashboard. On the dashboard, select the relevant substitute role offer, the status will show as 'Offer Sent'. View the relevant teacher's profile and select the red 'Withdraw' button to withdraw the offer. Include an additional message to the teacher if required. An email will be sent to the teacher to confirm the role has been withdrawn. 

10. I no longer require a substitute teacher that has accepted an offer. Can I change or cancel the offer? 

Through the Job Advertiser account, you can edit or delete accepted offers from teachers. This is only recommended for use in exceptional circumstances, such as when a substitute teacher is no longer required to cover for a teacher that is awaiting COVID-19 test results etc. For example, if you offered three days of substitute work to a teacher and they accepted the position, you can change this to two days, one day or cancel the substitute booking if required. 

Access the Advertiser Dashboard > Sub Seeker > under Status find the relevant Accepted Offer > hover over the red ‘Accepted’ date > click pencil icon to remove some or all booked dates. You must uncheck the box(es) for the date(s) the teacher is no longer required. The substitute teacher will receive an email notification and a text message advising them of the change. The teacher will be advised to contact the school directly if they have queries relating to the substitute work.

                                                                                          

11. How will I know if there are no substitute teachers available?

If there are no substitute teachers available for your chosen date(s), you will be notified of this and advised to widen your search options. If you fail to find a suitable Job Seeker for the position, please let us know by choosing an option from the dropdown menu under ‘No Suitable Subs’.

12. Is Sub Seeker available to Special Needs Assistants (SNAs)?

Phase 1 of Sub Seeker is designed for substitute teachers at primary and post primary levels. Once Garda vetting arrangements for SNAs have been resolved such that vetting is valid across all schools, Phase 2 will extend Sub Seeker to SNAs. SNAs and schools will be notified when that functionality is available.

13. Can I send multiple offers to teachers for a single substitute vacancy?

Where there are multiple vacancies for the same day, you can send multiple offers to teachers. However, where there is only one vacancy and a teacher has accepted a position, schools will need to withdraw any other offers from teachers who have not yet responded. Note: The school can only cancel an accepted offer in exceptional circumstances. Where multiple offers have been made for the same position, one or more of these teachers could accept these offers.

Significant Implications

  • More than one teacher could turn up at the school for the same position
  • It could open the school to a potential liability due to breach of contract (per terms and conditions outlined when a school makes an offer)
  • The teachers will be unavailable to any other school for the relevant day(s). This will cause considerable frustration to both schools and teachers and will potentially also lead to an avoidable loss of income for the teacher(s).

 

What schools need to do

Sub Seeker is designed to send a text message and email notification to teachers and it also updates the teacher’s Sub Seeker dashboard. When you have identified the teacher to whom you wish to offer a substitute position, you can ‘View Number’ on the teacher’s profile to access the teacher’s mobile phone number to follow up with them after you have sent their offer, should you wish to do so.

Sub Seeker retains a history of all offers and experience gained through the service. To protect the accuracy and integrity of Sub Seeker information, it is essential that schools send offer emails, and teachers accept or decline job offers through Sub Seeker. This also ensures that the Job Advertiser’s search history is accurate and the Job seeker’s experience on their Sub Seeker profile is updated with completed substitute work gained through Sub Seeker.

14. What do the colours on teacher availability mean?

The colours on the teacher's profile reflect the availability of the teacher. If the teacher has marked themselves as available for a specific day on their teacher profile, the day will be green and 'Available'. If the teacher is not available, the day will be red and marked as 'Not Available'. If a day is amber or yellow, the teacher has received an offer of substitute work that they have not yet responded to. If a day is grey, the teacher has not updated the availability for that day. Hover over the days on a teacher's profile for more details.

15. How do I get assistance with Sub Seeker?

Sub Seeker is an online service with online support. If you require assistance with Sub Seeker or would like to provide suggestions to the Sub Seeker Support Team, email subs@educationposts.ie. Please note, queries are answered in order of receipt during working hours – Monday to Friday, 9:00am to 5:00pm (excluding Bank Holidays and when otherwise notified). 

16. Do you have more information for Primary and Post Primary schools?

Yes, we have a user guide for Sub Seeker in primary schools at this link. We have a user guide for post primary schools at this link.