Active

Primary

Wed Jun 3 2026

Wed Jun 10 2026

Wed Aug 26 2026

Part-Time

1

Mainstream with Special Classes

Vertical

Co-Educational

Catholic

DEIS 2

21

218

Yes

Position: Permanent Part-Time (27 hours per week)

Probation: The appointment will be subject to a 6-month probationary period.

In addition to the 27 weekly hours during the school year, secretarial support will also be required for a specified number of weeks at the beginning and end of the school summer holiday period.

The position will operate under the terms of Department of Education Circulars 36/2022, 07/2024, 10/2026, and 0009/2026. Salary is paid on a pro-rata basis at the first point of the scale unless the successful candidate can provide evidence of recognised previous service as a school secretary in line with Circular Letter 0055/2025.

The School Secretary is a key member of the school team and is responsible for the efficient running of the school office, supporting school management, staff, pupils, and parents/guardians in a professional, discrete, and welcoming manner.

Key Duties & Responsibilities
• Reception & Communication: Act as the main, welcoming point of contact for the school. Manage the reception desk and coordinate correspondence via phone, email, post, and digital school platforms.
• Administration & School Systems: Maintain and update vital school administrative systems, databases, and filing structures—specifically the Department of Education Online Claims System (OLCS/Esinet), Pupil Online Database (POD), and the Aladdin Schools system.
• Financial Administration: Support the school Principal and Board Treasurer with financial processes. This includes entering and reconciling payments on the school accounting system, managing banking records/lodgements, assisting with FSSU monthly reports, processing payroll for ancillary staff, and navigating VAT/Relevant Contracts Tax (RCT) requirements during school maintenance.
• Operations & Logistics: Procurement of office/school supplies, handling incoming deliveries, managing the school office diary, and arranging logistics (such as booking buses) for school trips.
• Compliance: Maintain staff and pupil records in strict compliance with General Data Protection Regulation (GDPR), Child Safeguarding guidelines, and Health & Safety policies.

Essential Skills & Competencies
• Excellent interpersonal, communication (written and verbal), and organisational skills.
• High level of digital competency and IT skills (MS Office especially Word and Excel packages, school databases).
• Reliability, trustworthiness, and strict adherence to absolute confidentiality.
• Ability to multitask, work on own initiative, prioritize tasks, and meet strict deadlines.
• Flexibility and a positive outlook, with a willingness to contribute to the overall ethos and development of Good Shepherd National School.

Desirable Experience
• Previous experience working in office management and administration, preferably within an educational setting.
• Direct experience operating database platforms such as Aladdin, POD, and OLCS.

Appointment Requirements
• The appointment is subject to satisfactory Garda Vetting and receipt of positive professional references.
• It is a requirement to hold a valid Statutory Declaration and complete a Form of Undertaking.
• The successful candidate will be required to undertake Tusla Child Protection Training and comply with all school safeguarding policies. Induction training will be facilitated.