ADVERT ID 246725
Office Administrator – Grade 3
.
.
MAIN DETAILS
Status:
Active
Level:
Other Education
Date Posted:
Tue Nov 18 2025
Application Closing Date:
Tue Dec 2 2025
Commencement Date:
Mon Jan 5 2026
Status of Post:
Part-Time
Number of Vacancies:
1
.
POST DETAILS
Title:
Office Administrator – Grade 3
Description:
Office Administrator: Grade 3 ETB (3 days per week)
Sample duties but not restricted to the following:
Communications and Public Relations
• Ensure all sections of the website are current and up to date
• Ensure all Centre displays are refreshed regularly, including signage etc.
• Social Media – posting on Instagram, X and Facebook, updating and reposting
• Reception Duties: meeting visitors, directing course participants to their rooms, dealing
with tutor queries and needs.
• Telephone queries: dealing with queries and responding to same
Compliance and Policy
• Implement Centre policies and procedures
• Assist with Freedom of Information Requests
• Comply with GDPR and Health and Safety procedures
Administration
• Support Education Support Centre operations including bookings and projects
• Data entry and management
• IT trouble shooting
• Creating advertising flyers and posters for courses using ‘Canva’ graphic design platform
• Administration duties relating to the day-to-day running of the Centre
• Assisting with Accounting procedures, inputting and paying invoices, responding to
requests from the Department of Education, filing, raising sales invoices etc.
Operations and Office Management
• Maintaining records and up-to-date data bases of schools etc.
• Dealing with any queries that may arise
Skills necessary
• Proficiency in MS Word, Excel, Outlook, Google Docs. etc. Knowledge of ‘Canva’ graphic
design platform an advantage. Familiarity with social media sites: Facebook, Instagram
and X
• Database management: Experience with data input, retrieval and analysis from internal
systems
• Familiarity with online storage systems, server etc.
• Digital filing systems: Organising and maintaining digital files
• Problem solving and decision making abilities
• Proficient in typing and managing multiple tasks and deadlines effectively and efficiently
• Attention to detail: Ensuring accuracy in all work outputs, including spelling, grammar
and composition of emails/social media posts
• Flexibility and adaptability: Ability to respond to changing work practices and procedures
• Discretion, Confidentiality and Trustworthiness
• Excellent interpersonal skills
• Ability to work as a team member
Garda Vetting required
Sample duties but not restricted to the following:
Communications and Public Relations
• Ensure all sections of the website are current and up to date
• Ensure all Centre displays are refreshed regularly, including signage etc.
• Social Media – posting on Instagram, X and Facebook, updating and reposting
• Reception Duties: meeting visitors, directing course participants to their rooms, dealing
with tutor queries and needs.
• Telephone queries: dealing with queries and responding to same
Compliance and Policy
• Implement Centre policies and procedures
• Assist with Freedom of Information Requests
• Comply with GDPR and Health and Safety procedures
Administration
• Support Education Support Centre operations including bookings and projects
• Data entry and management
• IT trouble shooting
• Creating advertising flyers and posters for courses using ‘Canva’ graphic design platform
• Administration duties relating to the day-to-day running of the Centre
• Assisting with Accounting procedures, inputting and paying invoices, responding to
requests from the Department of Education, filing, raising sales invoices etc.
Operations and Office Management
• Maintaining records and up-to-date data bases of schools etc.
• Dealing with any queries that may arise
Skills necessary
• Proficiency in MS Word, Excel, Outlook, Google Docs. etc. Knowledge of ‘Canva’ graphic
design platform an advantage. Familiarity with social media sites: Facebook, Instagram
and X
• Database management: Experience with data input, retrieval and analysis from internal
systems
• Familiarity with online storage systems, server etc.
• Digital filing systems: Organising and maintaining digital files
• Problem solving and decision making abilities
• Proficient in typing and managing multiple tasks and deadlines effectively and efficiently
• Attention to detail: Ensuring accuracy in all work outputs, including spelling, grammar
and composition of emails/social media posts
• Flexibility and adaptability: Ability to respond to changing work practices and procedures
• Discretion, Confidentiality and Trustworthiness
• Excellent interpersonal skills
• Ability to work as a team member
Garda Vetting required
.
APPLICATION REQUIREMENTS
- Application Form
.
Applications may be submitted by
.
Apply To:
recruitment@westcorkeducationcentre.ie
County:
Cork
Enquiries To:
Further Information:
Application Form:
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