Active

Post Primary

Mon Jun 30 2025

Thu Jul 17 2025

Tue Aug 26 2025

Part-Time

1

18

Secondary School

Co-Educational

Yes

This is a part time (18 hours) position for a school secretary/administrator working Tuesday’s, Wednesday’s, Thursday’s and Friday’s 8:45am-1:15pm every week including school holiday weeks.

To apply please email the following documents with “your name and S25 Application” in the Subject Box, to ballassrecruitment@gmail.com to arrive no later than Midday, Thursday, 17 July 2025

• Letter of Application
• Up to date CV
• Two written professional references

Please note:
• each requested document should be saved as a pdf and attached to your email.
• Shortlisting may apply and only shortlisted candidates will be contacted.
• Canvassing will disqualify.

Key competencies required:
• Excellent organisation, communications skills and confidentiality.
• Excellent IT skills with proficiency in SAGE Accounts software, payroll software and MS Office.
• High level of accuracy and ability to complete tasks to deadline.
• Ability to work on own initiative and as part of a team.
• Knowledge of MIS (VSware).

The successful candidate will be the first point of contact to parents, colleagues, students and visitors in a busy environment where demands, tasks and activities change at short notice and will also provide a wide range of professional support to the Senior Management team and will have specific responsibility for school accounts, school database systems & office administration.

Duties include but not limited to:

• Using data systems such as ESINET, P-POD, VSware, SAGE/Accounts software, payroll software and managing online banking.
• Invoice processing, filing, preparing monthly accounts reports for the Board and annual accounts.
• General office administration such as: answering telephone, managing student files & class data, create/manage school reports, create & return TESS attendance reports, entering all new staff and student details, managing communication with stakeholders via email/text and covering reception.

The successful applicant will be subject to Garda Vetting and a probationary period.

Start Date: 26th August 2025

The position will be subject to the terms of circular 0020/2025 and 0036/2022. The entry level for this role is pro rata on the first point of the scale unless the candidate has previously worked as a department paid school secretary.