Deactivated

Primary

Fri Jun 21 2024

Fri Jun 28 2024

Mon Aug 26 2024

Fixed-term

1

Mainstream with Special Classes

Vertical

Co-Educational

Catholic

DEIS 2

21

218

Yes

An internal panel of suitable applicants may be set up to fill vacancies which may occur within a specific time period (four months for teacher posts and the duration of the school year for SNA posts) from the date on which the Board approves the successful candidate.

Good Shepherd NS invites applications for the 1 YEAR FIXED TERM POSITION (23hrs/ week) of School Secretary.
This position, is subject to the terms of Department of Education Circular 36/2022: Revision of Salaries and Annual Leave Arrangements for School Secretaries. The entry level for this role is on the first point of the pay scale unless the candidate has previous work experience as a School Secretary.
The appointment is subject to Garda Vetting and the successful candidate will be required to undertake Child Protection Training and other related training.
The initial hours for the working week are: Monday to Friday (09.30-2.05)
The suitable candidate will be an integral part of the school community, working closely with the school Principal and will manage the school office in a welcoming, professional and discreet manner.
Responsibilities include (but are not limited to) general secretarial and administrative duties consistent with the role of School Secretary as outlined below:
• Working in close co-operation with Principal and Deputy Principal
• Dealing with parents, staff, pupils and visitors in a courteous and professional manner
• Organising, maintaining and updating school databases and filing systems to include: Aladdin, OLCS, POD and FSSU spreadsheets
• Managing school correspondence
• Co-ordination of internal communication (email, Aladdin, telephone etc).
• Maintenance and filing of all documentation
• Maintaining records of leave, CPD and contracts
• Maintaining records of school finances
• Liaising with the Chairperson, treasurer and school accountant
• Liaising with representatives of service providers, suppliers, school users and visitors
• Making necessary arrangements for school trips, meetings, interviews etc
• Carrying out other duties assigned by the Principal and related to the post of School Secretary
• To be aware of and comply with school policies and procedures, particularly in relation to child safeguarding, health and safety, confidentiality, data protection and report any concerns to the appropriate person.
Skills and Knowledge Required:
• Excellent interpersonal and organizational skills
• Excellent communication skills (both verbal and written)
• Excellent IT skills, including proficiency in Microsoft Office, G Suite and other online applications
• Experience of operating database platforms such as or similar to the Department of Education Online Claims System (OLCS), Pupil Online Database (POD). Aladdin schools system
• Competency in maintaining financial accounts, using Excel, online banking etc
• The ability to assist the Principal with daily administrative tasks, meeting requests and scheduling events
• Willingness to engage in ongoing professional development
• Discretion and the ability to maintain confidentiality in all areas of work, show an understanding and adherence to GDPR regulations
• The ability to use own initiative, to work independently and as part of a team
• Ability to work closely with the Principal/Deputy Principal, Board of Management and Staff
• Relates well to children
• Flexibility in the varied demands of the job
• Ability to prioritise, multitask and work to strict deadlines
• Positive outlook and willingness to contribute to the overall school development
The successful candidate should demonstrate a commitment to uphold the Catholic ethos of the school. They should be team orientated and flexible. While not necessary experience in a similar role is advantageous.