ADVERT ID 212914
Secretary
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MAIN DETAILS
Status:
Deactivated
Level:
Primary
Date Posted:
Fri May 10 2024
Application Closing Date:
Wed May 29 2024
Commencement Date:
Mon Aug 26 2024
Status of Post:
Permanent
Number of Vacancies:
1
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SCHOOL DETAILS
School Type:
Mainstream
School Structure:
Vertical
Gender:
Co-Educational
School Patronage:
Catholic
Total No. of Teaching Staff:
12
Current Enrolment:
200
Droichead school:
Yes
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POST DETAILS
Additional Information:
This is a permanent position for 27.75 hours per week. The position will be subject to the terms of Circular 36/2022 Revision of Salaries and Annual Leave Arrangements for School Secretaries. The entry level for this role is on the first point of the scale unless the candidate has previous work experience as a School Secretary.
The position is subject to a 6-month probationary period and satisfactory Garda Vetting. The successful candidate will be required to undertake TUSLA child protection training.
Applications to be emailed to principal@stoliverplunkettns.com
The School Secretary will be an integral part of the school community, working closely with the school principal and will manage the school office in a welcoming, professional and discreet manner.
Responsibilities include but are not limited to:
• General secretarial duties consistent with the role of School Secretary such as
Carrying out administrative duties assigned by the Principal.
• Working in close co-operation with Principal, Deputy Principal and staff.
• Dealing with parents, staff, pupils and visitors in person, by phone and by email in a courteous and professional manner.
• Organising, maintaining and updating school databases and filing systems such as Compass, Online Claims System (OLCS), Pupil Online Database (POD), Financial Support Services Unit (FSSU) and Payroll.
• Competency in maintaining financial accounts, budgets, online banking systems, procurement and monthly financial reports.
• Managing school correspondence with professionalism and confidentiality.
• Maintenance of the school and office supplies and operating all office machines (photocopier, laminator etc.).
• Maintenance and filing of all documentation.
• Liaising with representative of service providers, suppliers and visitors.
• Assisting with the organisation of school events and activities eg. Booking courses, venues, buses etc. and making necessary arrangements for school trips etc.
• Coordination of internal communication (post, telephone messages, email etc.).
• To be aware of and comply with school policies and procedure, particularly in relation to Child Safeguarding, Health and Safety, GDPR/Data Protection and report any concerns to the appropriate person
Skills or Knowledge Required:
• Excellent organisational, interpersonal, oral and written communication skills
• Administrative skills to support the management of school finances
• Excellent typing/ I.T. skills and attention to detail.
• Willingness to upskill where necessary.
• Ability to use own initiative, to work independently and as part of a team.
• Positive outlook and willingness to contribute to the overall school development.
The above description is not exhaustive.
An internal panel of suitable applicants may be set up to fill vacancies which may occur within a specific time period.
The position is subject to a 6-month probationary period and satisfactory Garda Vetting. The successful candidate will be required to undertake TUSLA child protection training.
Applications to be emailed to principal@stoliverplunkettns.com
The School Secretary will be an integral part of the school community, working closely with the school principal and will manage the school office in a welcoming, professional and discreet manner.
Responsibilities include but are not limited to:
• General secretarial duties consistent with the role of School Secretary such as
Carrying out administrative duties assigned by the Principal.
• Working in close co-operation with Principal, Deputy Principal and staff.
• Dealing with parents, staff, pupils and visitors in person, by phone and by email in a courteous and professional manner.
• Organising, maintaining and updating school databases and filing systems such as Compass, Online Claims System (OLCS), Pupil Online Database (POD), Financial Support Services Unit (FSSU) and Payroll.
• Competency in maintaining financial accounts, budgets, online banking systems, procurement and monthly financial reports.
• Managing school correspondence with professionalism and confidentiality.
• Maintenance of the school and office supplies and operating all office machines (photocopier, laminator etc.).
• Maintenance and filing of all documentation.
• Liaising with representative of service providers, suppliers and visitors.
• Assisting with the organisation of school events and activities eg. Booking courses, venues, buses etc. and making necessary arrangements for school trips etc.
• Coordination of internal communication (post, telephone messages, email etc.).
• To be aware of and comply with school policies and procedure, particularly in relation to Child Safeguarding, Health and Safety, GDPR/Data Protection and report any concerns to the appropriate person
Skills or Knowledge Required:
• Excellent organisational, interpersonal, oral and written communication skills
• Administrative skills to support the management of school finances
• Excellent typing/ I.T. skills and attention to detail.
• Willingness to upskill where necessary.
• Ability to use own initiative, to work independently and as part of a team.
• Positive outlook and willingness to contribute to the overall school development.
The above description is not exhaustive.
An internal panel of suitable applicants may be set up to fill vacancies which may occur within a specific time period.
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APPLICATION REQUIREMENTS
- Letter of Application
- CV (Digital)
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Applications may be submitted by
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Roll Number:
19449E
Apply To:
principal@stoliverplunkettns.com
County:
Galway
Enquiries To:
Further Information:
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