Deactivated

Primary

Wed Jan 10 2024

Thu Jan 25 2024

Mon Feb 5 2024

Permanent

1

Mainstream

Vertical

Girls

Catholic

25

410

Yes

An internal panel of suitable applicants may be set up to fill vacancies which may occur within a specific time period (four months for teacher posts and the duration of the school year for SNA posts) from the date on which the Board approves the successful candidate.

Scoil Bhríde, Eglantine is seeking a full-time secretary for 35 hours per week (8.30am – 3.30pm). The successful candidate will have experience in office management and administration. The suitable candidate will be an integral part of the school community and will manage the school office in a welcoming, professional and discrete manner.

Responsibilities include but are not limited to:

General secretarial and administrative duties consistent with the role of School Secretary and as outlined in the skills/knowledge required below:-

* Organising, maintaining and updating school databases and filing systems to include Aladdin, OLCS, POD and Payroll
* Managing school correspondence
* Maintenance of school and office supplies and operating all office machines.
* Maintenance and filing of all documentation
* Maintaining records of staff leave
* Liaising with representatives of service providers, suppliers, school users and visitors
* Working in close co-operation with the principal and staff
* Booking courses, venues, buses etc. and make necessary arrangements for school trips, meetings, interviews etc.
* Carrying out other duties assigned by the principal and related to the post of school secretary
* Co-ordination of internal communications (post, telephone messages, email etc)

Essential Skills/ Knowledge Required:

* Excellent interpersonal and organisational skills
* Excellent communication skills (both verbal and written)
* Excellent typing/IT skills
* Excellent attention to detail
* The candidate will need to be highly confidential in all areas of their work and have a clear understanding and adherence to GDPR regulations
* Ability to plan and work efficiently and on their own initiative, working to a deadline and showing flexibility consistent with the nature of the job
* A high level of proficiency in ICT and use of Microsoft Office (Word, Excel,Publisher, Powerpoint) with an ability and willingness to master new applications
* Maintaining records of school finances

Desirable Skills/Knowledge;

* Experience of operating database platforms such as or similar to the Online Claims System (OLCS), Pupil Online Database (POD), Aladdin
* Experience of basic financial systems in line with FSSU (Financial Support Services Unit) requirements
* Experience of using school communication systems eg Aladdin Connect or similar

The appointment is subject to Garda Vetting and the successful candidate will be required to undertake TUSLA Child Protection Training and related online training. This position is subject to a 6 month probationary period. Induction training will be facilitated.