ADVERT ID 263576
Secretary / Administrator
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St. Mary's Secondary School
Holy Faith Convent
Old Finglas Road
Glasnevin
Dublin 11
D11X478
Old Finglas Road
Glasnevin
Dublin 11
D11X478
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MAIN DETAILS
Status:
Active
Level:
Post Primary
Date Posted:
Fri Oct 23 2026
Application Closing Date:
Fri Nov 6 2026
Status of Post:
Fixed-term
Number of Vacancies:
1
Number of hours per week:
22.5
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SCHOOL DETAILS
School Type:
Voluntary Secondary School
School Structure:
Girls
Current Enrolment:
836
Droichead school:
Yes
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POST DETAILS
Additional Information:
St Mary’s Holy Faith Secondary School Glasnevin
Role: Financial and General Administrator
Financial Administration
• Administration of all school finances, including processing and reconciling all purchases and payments and maintaining comprehensive financial records. Sage 50 Accounts
• Accounts to be maintained in accordance with the FSSU and the DES circulars.
• Processing of weekly and monthly payments on Sage Payroll.
• Maintaining and processing of all RCT/VAT payments to Revenue while acting as Principle Contractor.
• Responsible for all VAT/PAYE inputting and reconciliation of revenue returns.
• Control of all lodgments/receipts on bank accounts and reconciliation of same.
• Preparation of monthly management information.
General Administration.
• To act as Receptionist, answering the telephone, taking messages and relaying them to the people concerned. Meeting people who call to the office each day and dealing with their queries/requests.
• To type letters pertaining to school business. These include correspondence for the Principal, Deputy Principal and Teachers.
• To have a practiced understanding of Microsoft Word Excel and other relevant ICT programmes.
• To Maintain of school email account
• Inputting of all staff leave and substitute cover via Esinet. Recording of all leave correspondence.
• To act as Recording Secretary at the Board of Management meetings. Preparing minutes for regular Board of Management meetings. Preparing Accounts for regular Board of Management Meetings
• To prepare the Annual Accounts for audit.
• To perform such other similar duties as may be required and generally to carry out such duties as may be required from time to time by the Board Of Management, Principal, Deputy Principal or other persons in charge over you
• Liaising with School Principal and Deputy Principals
• Ensuring the utmost confidentiality in all aspects of the role.
Hours
22 ½ hours, 8.30 to 4.30, Wednesday to Friday.
Salary
Salary pertains to Circular 16/26
Role: Financial and General Administrator
Financial Administration
• Administration of all school finances, including processing and reconciling all purchases and payments and maintaining comprehensive financial records. Sage 50 Accounts
• Accounts to be maintained in accordance with the FSSU and the DES circulars.
• Processing of weekly and monthly payments on Sage Payroll.
• Maintaining and processing of all RCT/VAT payments to Revenue while acting as Principle Contractor.
• Responsible for all VAT/PAYE inputting and reconciliation of revenue returns.
• Control of all lodgments/receipts on bank accounts and reconciliation of same.
• Preparation of monthly management information.
General Administration.
• To act as Receptionist, answering the telephone, taking messages and relaying them to the people concerned. Meeting people who call to the office each day and dealing with their queries/requests.
• To type letters pertaining to school business. These include correspondence for the Principal, Deputy Principal and Teachers.
• To have a practiced understanding of Microsoft Word Excel and other relevant ICT programmes.
• To Maintain of school email account
• Inputting of all staff leave and substitute cover via Esinet. Recording of all leave correspondence.
• To act as Recording Secretary at the Board of Management meetings. Preparing minutes for regular Board of Management meetings. Preparing Accounts for regular Board of Management Meetings
• To prepare the Annual Accounts for audit.
• To perform such other similar duties as may be required and generally to carry out such duties as may be required from time to time by the Board Of Management, Principal, Deputy Principal or other persons in charge over you
• Liaising with School Principal and Deputy Principals
• Ensuring the utmost confidentiality in all aspects of the role.
Hours
22 ½ hours, 8.30 to 4.30, Wednesday to Friday.
Salary
Salary pertains to Circular 16/26
.
APPLICATION REQUIREMENTS
- Letter of Application
- References (written)
- CV (Digital)
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Applications may be submitted by
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Roll Number:
60770P
Apply To:
County:
Dublin
Postal District:
Dublin 11
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