ADVERT ID 241434
Secretary / Administrator
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MAIN DETAILS
Status:
Deactivated
Level:
Post Primary
Date Posted:
Sun Jul 20 2025
Application Closing Date:
Fri Aug 1 2025
Commencement Date:
Mon Aug 25 2025
Status of Post:
Part-Time
Number of Vacancies:
1
Number of hours per week:
20
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SCHOOL DETAILS
School Type:
Secondary School
School Structure:
Co-Educational
Current Enrolment:
750
Droichead school:
Yes
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POST DETAILS
Additional Information:
Our School Secretaries are an integral part of the school community, working closely with the Principal and Deputy Principals and running the school office in a welcoming, professional and discreet manner.
The successful candidate will:
- be able to work as a team
- be able to work on their own initiative
- be reliable, trustworthy and discreet
- be able to multi-task, prioritise, work under pressure and meet deadlines
respect the need for complete discretion and confidentiality
- be flexible and adaptable
- be proactive in identifying improvements to ensure smooth systems and procedures
- have excellent communication skills
- have a positive outlook and excellent interpersonal skills
Responsibilities include but are not limited to:
- General secretarial duties consistent with the role of School Secretary such as carrying out administrative duties assigned by the Principal and Deputy Principals
- Working in close co-operation with the Principal, Deputy Principals and staff
- Dealing with parents, staff, pupils and visitors in person, by phone and by email in a courteous and professional manner
- Administering first aid as required
- Liaising with representatives of service providers, suppliers and visitors
- Coordination of internal communication (post, telephone messages, email etc.)
- Typing/preparing correspondence
- Organising, maintaining and updating school databases and filing systems including:
Compass (Training will be provided)
Post Primary Online Database (PPOD)
(Training will be provided but experience in these systems would be an advantage)
- Management of the school office stationery and medical supplies
- Management of office machines (photocopier/printers, etc.)
- Filing of all documentation
- Petty Cash management
- Managing school correspondence with professionalism and confidentiality.
- Being aware of and compliant with school policies and procedures, particularly in relation to Child -Safeguarding, Health and Safety, GDPR/Data Protection, and report any concerns to the appropriate person
- Other duties as assigned by the Principal
The successful candidate will:
- be able to work as a team
- be able to work on their own initiative
- be reliable, trustworthy and discreet
- be able to multi-task, prioritise, work under pressure and meet deadlines
respect the need for complete discretion and confidentiality
- be flexible and adaptable
- be proactive in identifying improvements to ensure smooth systems and procedures
- have excellent communication skills
- have a positive outlook and excellent interpersonal skills
Responsibilities include but are not limited to:
- General secretarial duties consistent with the role of School Secretary such as carrying out administrative duties assigned by the Principal and Deputy Principals
- Working in close co-operation with the Principal, Deputy Principals and staff
- Dealing with parents, staff, pupils and visitors in person, by phone and by email in a courteous and professional manner
- Administering first aid as required
- Liaising with representatives of service providers, suppliers and visitors
- Coordination of internal communication (post, telephone messages, email etc.)
- Typing/preparing correspondence
- Organising, maintaining and updating school databases and filing systems including:
Compass (Training will be provided)
Post Primary Online Database (PPOD)
(Training will be provided but experience in these systems would be an advantage)
- Management of the school office stationery and medical supplies
- Management of office machines (photocopier/printers, etc.)
- Filing of all documentation
- Petty Cash management
- Managing school correspondence with professionalism and confidentiality.
- Being aware of and compliant with school policies and procedures, particularly in relation to Child -Safeguarding, Health and Safety, GDPR/Data Protection, and report any concerns to the appropriate person
- Other duties as assigned by the Principal
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APPLICATION REQUIREMENTS
- Letter of Application
- Referees (name, role, contact no.)
- Copy of Certificates, Diplomas, Degrees
- CV (Digital)
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Applications may be submitted by
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Roll Number:
68405J
Apply To:
principal@cmmg.ie
County:
Galway
Enquiries To:
Website:
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