Deactivated

Primary

Thu May 29 2025

Fri Jun 6 2025

Mon Aug 18 2025

Permanent

1

Mainstream

Vertical

Co-Educational

Catholic

6

80

Yes

Job Purpose:
To provide efficient and effective administrative and secretarial support to the school, ensuring smooth day-to-day operations. The role includes responsibility for managing financial records using Sage Accounts and Payroll, as well as liaising with staff, parents, and external bodies in a professional and friendly manner.

Key Responsibilities:
Administrative Duties:
• Manage the school office, including handling phone calls, emails, and post.
• Maintain accurate and up-to-date school records, including pupil information systems.
• Provide secretarial support to the Principal and senior leadership team, including diary management, meeting coordination, and minute taking.
• Organise and manage school communications, newsletters, and notices to parents and staff.

Student Enrolment:
• Correspond with prospective parents of students looking to enrol in the school.
• Correspond with agents who represent prospective parents of students looking to enrol in the school.
• Manage the administrative duties associated with the student enrolment process.
Finance and Sage Accounts:
• Use Sage Accounts to process purchase orders, invoices, and payments.
• Reconcile bank statements and ensure accurate financial record keeping.
• Manage petty cash, school trips, and fundraising income/expenditure.
• Liaise with external suppliers and contractors, ensuring timely payment and resolving any discrepancies.
Pupil and Staff Support:
• Welcome visitors, parents, and pupils to the school, ensuring safeguarding procedures are followed.
• Support with staff HR records.
• Assist with Open days
• Assist with staff yard supervision

Person Specification:
Essential:
• Proven experience in a school office or similar administrative environment.
• Proficient in Sage Accounts and general financial administration.
• Strong IT skills, including Microsoft Office (Word, Excel, Outlook).
• Excellent communication and organisational skills.
• Ability to manage multiple tasks with attention to detail and confidentiality.
• Confidentiality is a must have quality for this role

Additional Information:
• This post is subject to a Garda check.
• The role requires strict adherence to safeguarding policies and data protection legislation.
• Some flexibility in working hours may be required during busy periods (e.g., term starts, financial year-end).

Hours of Work:
Monday to Friday, 8:30am to 4pm
Third week in August to June 30th
School Holidays at Easter, Christmas, Mid-terms etc, some requirement to attend if needed occasionally for admin purposes.