ADVERT ID 218036
Secretary / Administrator
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MAIN DETAILS
Status:
Deactivated
Level:
Post Primary
Date Posted:
Wed Jun 12 2024 10:18:05
Application Closing Date:
Wed Jun 19 2024
Commencement Date:
Mon Aug 26 2024
Status of Post:
Permanent
Number of Vacancies:
1
Number of hours per week:
37
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SCHOOL DETAILS
School Type:
Secondary School
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POST DETAILS
Additional Information:
Presentation College Athenry is a Co-educational Voluntary secondary school under the trusteeship of CEIST.
The position will be subject to the terms of Circular Circular 0036/2022 (https://www.gov.ie/pdf/?file=https://assets.gov.ie/227054/9d2f60db-aa3e-4ab5-b170-c48392a6e04f.pdf#page=null) Revision of Salaries and Annual Leave Arrangements for School Secretaries and Circular letter 0048/2024 (https://www.gov.ie/pdf/?file=https://assets.gov.ie/294285/64d302d8-4849-423e-bf64-524eed14a6ee.pdf#page=null). Candidates should be familiar with these circulars.
The entry level for this role is on the first point of the scale unless the candidate has previous work experience as a School Secretary.
The position is subject to a 6-month probationary period and satisfactory Garda Vetting. The successful candidate will be required to undertake TUSLA child protection training.
The School Secretary will be an integral part of the school community, working closely with the school principal and deputy principals and will run the school office in a welcoming, professional and discreet manner.
Essential Personal Qualities would include:
Excellent interpersonal skills
Ability to work on own initiative and also to work as part of a team.
Ability to multitask, prioritise, work under pressure and achieve deadlines.
Reliability, trustworthiness and strict adherence to confidentiality.
Flexible and adaptable to the needs of the school
Proactive in identifying improvements to ensure smooth systems and procedures.
Positive outlook
Keys skils:
Strong written and oral communication skills
Experience in school office/secretarial work or related environment
Strong organisational skills
Proven ability to initiate, plan and work on own initiative
Proven ability to work in a team environment with staff
Excellent interpersonal skills and ICT skills
Responsibilities include but are not limited to:
General secretarial duties consistent with the role of School Secretary such as
Carrying out administrative duties assigned by the Principal
Working in close co-operation with Principal, Deputy Principal and staff
Dealing with parents, staff, pupils and visitors in person, by phone and by email in a courteous and professional manner
Organising, maintaining, updating and extracting information from school databases and filing systems including School MIS, Online Claims System (OLCS), Post Primary Online Database (PPOD) and Financial Support Services Unit (FSSU). Training for these systems will be provided.
Managing school correspondence with professionalism and confidentiality.
Maintenance of the school and office supplies and operating all office machines (photocopier, etc.)
Maintenance and filing of all documentation
Liaising with representatives of service providers, suppliers, and visitors
Coordination of internal communication (post, telephone messages, email etc.)
To be aware of and comply with school policies and procedures, particularly regarding Child Safeguarding, Health and Safety, GDPR/Data Protection and report any concerns to the appropriate person
Other duties as allocated by the Principal
This list is not exhaustive
The successful candidate will be required to undergo compulsory Garda Vetting and Túsla Child Safeguarding training.
Only shortlisted candidates will be contacted for an interview.
Application is via the form at this link
https://forms.gle/9wDzQLauRwpedP5ZA
The position will be subject to the terms of Circular Circular 0036/2022 (https://www.gov.ie/pdf/?file=https://assets.gov.ie/227054/9d2f60db-aa3e-4ab5-b170-c48392a6e04f.pdf#page=null) Revision of Salaries and Annual Leave Arrangements for School Secretaries and Circular letter 0048/2024 (https://www.gov.ie/pdf/?file=https://assets.gov.ie/294285/64d302d8-4849-423e-bf64-524eed14a6ee.pdf#page=null). Candidates should be familiar with these circulars.
The entry level for this role is on the first point of the scale unless the candidate has previous work experience as a School Secretary.
The position is subject to a 6-month probationary period and satisfactory Garda Vetting. The successful candidate will be required to undertake TUSLA child protection training.
The School Secretary will be an integral part of the school community, working closely with the school principal and deputy principals and will run the school office in a welcoming, professional and discreet manner.
Essential Personal Qualities would include:
Excellent interpersonal skills
Ability to work on own initiative and also to work as part of a team.
Ability to multitask, prioritise, work under pressure and achieve deadlines.
Reliability, trustworthiness and strict adherence to confidentiality.
Flexible and adaptable to the needs of the school
Proactive in identifying improvements to ensure smooth systems and procedures.
Positive outlook
Keys skils:
Strong written and oral communication skills
Experience in school office/secretarial work or related environment
Strong organisational skills
Proven ability to initiate, plan and work on own initiative
Proven ability to work in a team environment with staff
Excellent interpersonal skills and ICT skills
Responsibilities include but are not limited to:
General secretarial duties consistent with the role of School Secretary such as
Carrying out administrative duties assigned by the Principal
Working in close co-operation with Principal, Deputy Principal and staff
Dealing with parents, staff, pupils and visitors in person, by phone and by email in a courteous and professional manner
Organising, maintaining, updating and extracting information from school databases and filing systems including School MIS, Online Claims System (OLCS), Post Primary Online Database (PPOD) and Financial Support Services Unit (FSSU). Training for these systems will be provided.
Managing school correspondence with professionalism and confidentiality.
Maintenance of the school and office supplies and operating all office machines (photocopier, etc.)
Maintenance and filing of all documentation
Liaising with representatives of service providers, suppliers, and visitors
Coordination of internal communication (post, telephone messages, email etc.)
To be aware of and comply with school policies and procedures, particularly regarding Child Safeguarding, Health and Safety, GDPR/Data Protection and report any concerns to the appropriate person
Other duties as allocated by the Principal
This list is not exhaustive
The successful candidate will be required to undergo compulsory Garda Vetting and Túsla Child Safeguarding training.
Only shortlisted candidates will be contacted for an interview.
Application is via the form at this link
https://forms.gle/9wDzQLauRwpedP5ZA
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APPLICATION REQUIREMENTS
- Referees (name, role, contact no.)
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Applications may be submitted by
- External Application Form
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Roll Number:
62870G
Apply To:
https://forms.gle/9wDzQLauRwpedP5ZA
County:
Galway
Enquiries To:
Website:
Further Information:
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