Deactivated

Primary

Tue Jun 4 2024

Tue Jun 18 2024

Wed Aug 28 2024

Part-Time

1

Mainstream

Vertical

Co-Educational

Catholic

5

75

Yes

An internal panel of suitable applicants may be set up to fill vacancies which may occur within a specific time period (four months for teacher posts and the duration of the school year for SNA posts) from the date on which the Board approves the successful candidate.

The Board of Management of Gusserane NS, is seeking a part-time secretary. This is a part-time position of 15 hours per week.

The position will be subject to the terms of Circular 36/2022 Revision of Salaries and Annual Leave Arrangements for School Secretaries. The entry level for this role is on the first point of the scale unless the candidate has previous work experience as a School Secretary.

The position is subject to a 6-month probationary period and satisfactory Garda Vetting. The successful candidate will be required to undertake TUSLA child protection training.

The School Secretary will be an integral part of the school community, working closely with the school principal and will manage the school office in a welcoming, professional and discreet manner.

Essential Personal Qualities would include:
- Excellent interpersonal skills
- Ability to work on own initiative and also to work as part of a team.
- Ability to multitask, prioritise, work under pressure and achieve deadlines.
- Reliability, trustworthiness and strict adherence to confidentiality.
- Flexible and adaptable to the needs of the school
- Proactive in identifying improvements to ensure smooth systems and procedures.
- Positive outlook

Responsibilities include but are not limited to:
• General secretarial duties consistent with the role of School Secretary such as
-Carrying out administrative duties assigned by the Principal
• Working in close co-operation with Principal, Deputy Principal and staff
• Dealing with parents, staff, pupils and visitors in person, by phone and by email in a courteous and professional manner
• Organising, maintaining and updating school databases and filing systems including Aladdin, Online Claims System (OLCS), Pupil Online Database (POD), Financial Support Services Unit (FSSU) and Payroll
• Competency in maintaining financial accounts, records, online banking systems, procurement and monthly financial reports
• Managing school correspondence with professionalism and confidentiality.
• Maintenance of the school and office supplies and operating all office machines (photocopier, laminator etc.)
• Maintenance and filing of all documentation
• Liaising with representative of service providers, suppliers and visitors
• Assisting with the organisation of school events and activities e.g. Booking courses, venues, buses etc. and making necessary arrangements for school trips etc.
• Coordination of internal communication (post, telephone messages, email etc.)
• To be aware of and comply with school policies and procedures, particularly in relation to Child Safeguarding, Health and Safety, GDPR/Data Protection and report any concerns to the appropriate person
- Other duties as allocated by the Principal

Please include the following:
1. Letter of application detailing your suitability for the job
2. CV including up-to-date referees with contact details.

The successful candidate will be required to undergo compulsory Garda Vetting and Túsla Child Safeguarding training.

Shortlisted candidates for interview will be contacted by email.
.