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Applications are invited for the permanent post of School Secretary. The terms and
conditions of Department of Education Circular Letter 0036/2022 applies to this post.
Requirements and Eligibility for the post:
Candidates must have the requisite knowledge, skills and competencies to carry out the
role,as follows:
• be capable and competent of fulfilling the role to a high standard;
• have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination
(higher, ordinary, applied or vocational programmes) or equivalent or have passed an
examination at the appropriate level within the QQI qualifications framework which can be
assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or
have appropriate relevant experience which encompasses equivalent skills and expertise;
• be at least 17 years of age on or before the date of advertisement of the recruitment
competition.
DUTIES OF THE SCHOOL SECRETARY MAY INCLUDE-
STANDARD DUTIES (school will confirm duties on appointment)
FINANCE
• Monitoring, controlling and reconciling all financial allocations to the school (e.g. Main
School Budget, Free Book Scheme, Department of Education Skills Grants, Special Education
Grants, (the list is not exhaustive).
• Checking and ensuring accuracy of traders’ accounts, part-time teachers, teachers claim
forms, travel claims, petty cash returns.
• Use of Merchant Banking and collection of cash as required.
• Ensuring all payments to the school are recorded, receipted, reconciled and lodged to the
appropriate bank accounts.
PERSONNEL
• Supports the use of Aladdin, Pupil Online Database - POD, Financial Support Services Unit-
FSSU and any other necessary IT systems in use.
• Maintaining teacher attendance records and the consequential work that arises when part-
time teachers undertake substitution work.
• Knowledge, awareness and upholding of Child Protection procedures
• Knowledge, awareness and upholding of General Data Protection Guidelines - GDPR
• Knowledge, awareness and upholding of Health & Safety procedures
RECEPTION DUTIES
• Meeting all visitors
• Processing incoming and outgoing communications – mail, telephone, ensuring that all
information is conveyed to the appropriate persons.
GENERAL SECRETARIAL DUTIES
• All school secretarial work typing, word processing, filing, copying etc.
• Maintaining all items of office equipment.
• Assisting with the organisation of school events and activities, for example but not
confined to, booking courses, venues, buses etc. and making the necessary arrangements
for school trips etc.

SECRETARY TO PRINCIPAL
• Secretarial and administrative functions on behalf of the Principal in his/her role as School
Principal.
• Maintaining, on behalf of the Principal, all confidential items relating to the administration
of the school.
The above list is not exhaustive
Eligibility:
Citizenship Requirement
Candidates should note that eligibility to compete for posts is open to citizens of the
European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA
consists of the Member States of the European Union along with Iceland, Liechtenstein and
Norway. Swiss citizens under EU agreements may also apply.
Health & Character
Those under consideration for the position will be required to complete a health declaration
and a Garda Vetting form. References will be sought.
Salary, Terms and Conditions.
Please refer to Department of Education and Skills Circulars 0036/2022 and 0002/2023 for
outline of salary, terms and conditions.
Starting Salary
Candidates should note that the starting salary will be at the minimum of the appropriate
pay-scale and will not be subject to negotiation.
Different remuneration and conditions may apply, if, immediately prior to appointment the
appointee is already a serving in an equivalent post as School Secretary
Hours per week: 30 Hours per week, Monday to Friday
Annual Leave: Annual Leave is 22 days.
Competences
The person appointed to the above post will be required to show evidence of the following
competences:
Team Work
• Shows respect for colleagues and co-workers
• Develops and maintains good working relationships with others, sharing information and
knowledge, as appropriate
• Offers own ideas and perspectives
• Understands own role in the team, making every effort to play his/her part
Information Management / Processing
• Approaches and delivers all work in a thorough and organised manner
• Follows procedures and protocols, understanding their value and the rationale behind
them
• Keeps high quality records that are easy for others to understand
• Draws appropriate conclusions from information
• Suggests new ways of doing things better and more efficiently
• Is comfortable working with different types of information.
Delivery of Results
• Takes responsibility for work and sees it through to the appropriate next level
• Completes work in a timely manner
• Adapts quickly to and cooperates with new ways of doing things

• Checks all work thoroughly to ensure it is completed to a high standard. Writes using
correct grammar and spelling and draws reasonable conclusions from written instructions
• Identifies and demonstrates initiative and flexibility in ensuring work is delivered and
appreciates the urgency and importance of different tasks
• Is self-reliant and uses judgment on when to ask manager or colleagues for guidance
Customer Service and Communication Skills
• Actively listens to others and tries to understand their perspectives/ requirements/ needs
• Understands the steps or processes that clients must go through and can clearly explain
these
• Is respectful, courteous and professional, remaining composed, even in challenging
circumstances
• Can be firm when necessary and communicate with confidence and authority
• Communicates clearly and fluently when speaking and in writing
Specialist Knowledge, Expertise and Self Development
• Develops and maintains the skills and expertise required to perform in the role
effectively,e.g. using relevant technologies, IT systems, spreadsheets, Microsoft Office etc.
• Clearly understands the role, objectives and targets and how they fit into the work of the
school
• Is committed to self-development and continuously seeks to improve personal
performance
Drive and Commitment to Public Service Values
• Consistently strives to perform at a high level and deliver a quality service
• Serves the Government and people of Ireland
• Is thorough and conscientious, even if work is routine
• Is enthusiastic and resilient, persevering in the face of challenges and setbacks
• Is personally honest and trustworthy
• Maintains the strictest confidentiality in respect of all work related matters
• At all times, acts with integrity
Canvassing by or on behalf of the applicant will disqualify.
Shortlisting will apply