ADVERT ID 198122
Secretary
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Killashee Multi Denominational NS
Kilcullen Road
Naas
W91YV60
Naas
W91YV60
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MAIN DETAILS
Status:
Deactivated
Level:
Primary
Date Posted:
Tue Jul 11 2023
Application Closing Date:
Fri Jul 28 2023
Commencement Date:
Mon Aug 28 2023
Status of Post:
Part-Time
Number of Vacancies:
1
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SCHOOL DETAILS
School Type:
Mainstream
School Structure:
Vertical
Gender:
Co-Educational
School Patronage:
Other
Total No. of Teaching Staff:
12
Current Enrolment:
225
Droichead school:
Yes
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POST DETAILS
Additional Information:
The Board of Management of Killashee MDNS is seeking a part time secretary in the busy office of our warm and welcoming school. This position is part time, 2 days a week (Mon-Tues) during school term time and in the week after school closure and before school re-opening. (This is a job share position and all responsibilities will be shared by both secretaries).
This key role at the heart of our school demands a high level of professionalism, flexibility and initiative working alongside the Principal and Deputy Principal to ensure the smooth running of the school.
The position is subject to a 6-month probationary period.
Secretaries are recruited in line with the terms set out in Circular 36/2022. The entry level for this role is on the first point of the scale unless the candidate has previous work experience as a school secretary.
General secretarial and administrative duties consistent with the role of School Secretary including but not limited to
• Reception and telephone duties
• Managing school correspondence including email correspondence
• Organising, maintaining and updating school databases and filing systems.
• Maintenance of all school office supplies.
• Organising quotes, making payments and maintaining financial records on day to day expenditure.
• Supporting the students’ admission and transfer process and
maintaining and filing of all documentation.
• Maintaining records of all leave taken by school staff.
• Liaising with representatives of service providers, suppliers, school users and visitors.
• Working in close co-operation with the other job share secretary to ensure the efficient and effective delivery of the school secretarial responsibilities.
• Working in close co-operation with all staff to ensure the effective running of the school.
• Carrying out other duties assigned by the Principal and related to the post of School Secretary.
Skills/Knowledge Required:
• Excellent interpersonal and organisational skills.
• Excellent communication skills (both verbal and written)
• Excellent typing/IT skills
• The candidate will need to be highly confidential in all areas of their work and be GDPR compliant.
• Ability to plan and work efficiently and on own initiative, working to a deadline and showing flexibility consistent with the nature of the job.
• A high level of proficiency in ICT and use of Microsoft Office (Word, Excel, Publisher, PowerPoint), with ability to learn new applications.
• Experience of operating database platforms such as or similar to the Online Claim System (OLCS) Pupil Online Database (POD) and Data Biz desirable.
• Experience of basic financial systems in line with FSSU (Financial Support Services Unit) requirements desirable..
Additional Information:
The appointment is subject to Garda Vetting and the successful candidate will have to undertake TUSLA Child Protection Training.
Only shortlisted candidates will be contacted via email with interview details
Applications by email only to applicationskillasheemdns@gmail.com
This key role at the heart of our school demands a high level of professionalism, flexibility and initiative working alongside the Principal and Deputy Principal to ensure the smooth running of the school.
The position is subject to a 6-month probationary period.
Secretaries are recruited in line with the terms set out in Circular 36/2022. The entry level for this role is on the first point of the scale unless the candidate has previous work experience as a school secretary.
General secretarial and administrative duties consistent with the role of School Secretary including but not limited to
• Reception and telephone duties
• Managing school correspondence including email correspondence
• Organising, maintaining and updating school databases and filing systems.
• Maintenance of all school office supplies.
• Organising quotes, making payments and maintaining financial records on day to day expenditure.
• Supporting the students’ admission and transfer process and
maintaining and filing of all documentation.
• Maintaining records of all leave taken by school staff.
• Liaising with representatives of service providers, suppliers, school users and visitors.
• Working in close co-operation with the other job share secretary to ensure the efficient and effective delivery of the school secretarial responsibilities.
• Working in close co-operation with all staff to ensure the effective running of the school.
• Carrying out other duties assigned by the Principal and related to the post of School Secretary.
Skills/Knowledge Required:
• Excellent interpersonal and organisational skills.
• Excellent communication skills (both verbal and written)
• Excellent typing/IT skills
• The candidate will need to be highly confidential in all areas of their work and be GDPR compliant.
• Ability to plan and work efficiently and on own initiative, working to a deadline and showing flexibility consistent with the nature of the job.
• A high level of proficiency in ICT and use of Microsoft Office (Word, Excel, Publisher, PowerPoint), with ability to learn new applications.
• Experience of operating database platforms such as or similar to the Online Claim System (OLCS) Pupil Online Database (POD) and Data Biz desirable.
• Experience of basic financial systems in line with FSSU (Financial Support Services Unit) requirements desirable..
Additional Information:
The appointment is subject to Garda Vetting and the successful candidate will have to undertake TUSLA Child Protection Training.
Only shortlisted candidates will be contacted via email with interview details
Applications by email only to applicationskillasheemdns@gmail.com
.
APPLICATION REQUIREMENTS
- It is a requirement to hold a valid Statutory Declaration and to complete the Form of Undertaking for this position.
- Letter of Application
- Referees (name, role, contact no.)
- Copy of Certificates, Diplomas, Degrees
- CV (Unbound/Slide Binder)
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Applications may be submitted by
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Roll Number:
20087D
Apply To:
applicationskillasheemdns@gmail.com
County:
Kildare
Enquiries To:
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