Deactivated

Primary

Mon May 20 2019 19:07:42

Wed Jun 5 2019

Mon Aug 26 2019

Fixed-term

1

Mainstream with Special Classes

Senior School

Girls

Catholic

DEIS 2

12

154

Yes

This is a temporary position for 1 school year,25 hours a week. The candidate will be shared between the Senior Girls and Senior Boys School


• The successful candidate will be flexible, committed and possess;
• Good knowledge of payroll
• Administrative skills to support the management of school finances
• General office/administrative experience
• Excellent typing skills with proficiency in Microsoft Applications, to include Word,
Excel and Outlook
• Excellent organisational, interpersonal along with oral and written communication
skills
• Experience of front office telecommunications
• Ability to work under pressure and achieve deadlines
• Ability to plan and work on own initiative, along with the ability to work in a team
environment with Principal, other school staff and Multi-Disciplinary staff.
• Confidentiality
Familiarity with GDPR
Familiarity with the Aladdin and POD systems would be desirable.
Experience with accounting would also be desirable.

• Please clearly mark the email "Secretary Application". Thank you.
Other duties include
• The shared management of a very busy reception area for two schools of approximately 250 pupils as well as 26 teaching staff


 Door duty which requires the ongoing monitoring of all those seeking entry to the school.
 Oversee the safe entry of pupils who may be late and need to be directed to their classes. Daily logging of such arrivals on our administration system is also required.
 Meeting and greeting of School Visitors and insuring they are directed to the correct school in the building. (Our complex has three schools in the one building, 449 pupils approx.)
 Answering of school phone and transferring the caller to the correct school on the campus.
 Access to the school car-park electronically to allow cars into the grounds safely.
 Enrolment of new pupils for each school year and during the school year/uploading of same onto the Aladdin administration system as well as the Department of Education and Skills POD system.
 Communication with parents in the event of any accident/emergency.
 School finance to include online banking.
 Payments of school bills on line.
 Payments of ancillary staff on line.
 Account keeping and filing of all accounts.
 Management and filing of pupil lunch menus.
 Weekly bank visits.
 Organisation and record keeping of payments from parents to include book rental, insurance, fundraising etc